[ continued from previous message ] I do not want just "interim" documents. I want all documents as they appear in the "main" files and "see references" of all units of your agency. If documents are denied in whole or in part, please specify which exemption(s) is(are) claimed for each passage or whole document denied. Please provide a complete itemized inventory and a detailed factual justification of total or partial denial of documents. Give the number of pages in each document and the total number of pages pertaining to this request. For "classified" material denied please include the following information: the classification (confidential, secret or top secret); identity of the classifier; date or event for automatic de-classification, classification review, or down-grading; if applicable, identity of official authorizing extension of automatic de-classification or review; and if applicable, the reason for extended classification. I request that excised material be "blacked out" rather than "whited out" or cut out and that the remaining non-exempt portions of documents will be released as provided under the Freedom of Information Act. Please send a memo (copy to me) to the appropriate units in your office to assure that no records related to this request are destroyed. Please advise of any destruction of records and include the date of and authority for such destruction. As I expect to appeal any denials, please specify the office and address to which an appeal should be directed. I believe my request qualifies for a waiver of fees since the release of the requested information would primarily benefit the general public and be "in the public interest." I can be reached at the phone listed below. Please call rather than write if there are any questions or if you need additional information from me. I expect a response to this request within ten (10) working days, as provided for in the Freedom of Information Act. Sincerely, name: _______________________________________________ address: ____________________________________________ ____________________________________________ telephone: __________________________________________ signature: __________________________________________ SAMPLE AGENCY REQUEST LETTER DATE: TO: FOIA/PA Unit This is a request under the Freedom of Information Act. I request a complete and thorough search of all filing systems and locations for all records maintained by your agency pertaining to and/or captioned ______________________________________________________ [describe records desired and/or insert full and ______________________________________________________ formal name] ______________________________________________________ ______________________________________________________ including, without limitation, files and documents captioned, or whose captions include: ______________________________________________________ [insert changes in name, commonly used names, ______________________________________________________ acronyms, sub-groups and the like] ______________________________________________________ ______________________________________________________ I also request all "see references" to these names, a search of the ELSUR Index or any similar technique for locating records of electronic surveillance. This request is also a request for any corresponding files in INS Headquarters or regional offices. Please place any "missing" files pertaining to this request on "special locate" and advise that you have done this. If documents are denied in part or whole, please specify which exemption(s) is(are) claimed for each passage or whole document denied. Please provide a complete itemized inventory and detailed factual justification of total or partial denial of documents. Specify the number of pates in each document and th total number of pages pertaining to this request. For classified material denied, please include the following information: the classification rating (confidential, secret, or top secret); identify the classifier; date or event for automatic de-classification, classification review or downgrading; if applicable, identify the official authorizing extension of automatic de-classification or review; and, if applicable, give the reason for extended classification. I request that excised material be "blacked out" rather than "whited out" or cut out. I expect, as provided by the Freedom of Information Act, that the remaining non-exempt portions of documents will be released. Please send a memo (copy to me) to the appropriate units in your office or agency to assure that no records related to this request are destroyed. Please advise of any destruction of records and include the date of and authority for such destruction. As I expect to appeal any denials, please specify the office and address to which an appeal should be directed. I believe my request qualifies for a waiver of fees since the release of the requested information would primarily benefit the general public and be "in the public interest." I can be reached at the phone listed below. Please call rather than write if there are any questions or if you need additional information from me. I expect a response to this request within ten (10) working days, as provided for in the Freedom of Information Act. Sincerely, name: _______________________________________________ address: ____________________________________________ ____________________________________________ telephone: (___)_______________________________________ signature: __________________________________________ SAMPLE ADMINISTRATIVE APPEAL LETTER Date: To: FOIA/PA Appeals Office RE: Request number [Add this if the agency has given your request a number] This is an appeal pursuant to subsection (a)(6) of the Freedom of Information Act as amended (5U.S.C. 552). On [date], I received a letter from [name of official] of your agency denying my request for [describe briefly the information you are after]. This reply indicated that an appeal letter could be sent to you. I am enclosing a copy of my exchange of correspondence with your agency so that you can see exactly what files I have requested and the insubstantial grounds on which my request has been denied. [Optional paragraph, to be used if the agency has withheld all or nearly all the material which has been requested]: You will note that your agency has withheld the entire (or nearly the entire) document (or file, or report, or whatever) that I requested. Since the FOIA provides that "any reasonably secregable portion of a record shall be provided to any person requesting such record after deletion of the portions which are exempt," I believe that your agency has not complied with the FOIA. I believe that there must be (additional) secregable portions which do not fall within FOIA exemptions and which must be released. [Optional paragraph, to be used in the agency has used the (b)(1) exemption for national security, to withhold information] Your agency has used the (b)(1) exemption to withhold information [I question whether files relating to events that took place over twenty years ago could realistically harm the national security.] [Because I am familiar with my own activities during the period in question, and know that none of these activities in any way posed a significant threat to the national security, I question the designation of my files or portions of my file as classified and exempt from disclosure because of national security considerations.] [Sample optional argument to be used if the exemption which is claimed does not seem to make sense; you should cite as many specific instances as you care to of items withheld from the documents that you have received. We provide two examples which you might want to adapt to your own case.] "On the memo dated _____________ the second paragraph withheld under the (b)(1) exemption appears to be describing a conversation at an open meeting. If this is the case, it is impossible that the substance of this conversation could be properly classified." Or, "The memo dated _____ refers to a meeting which I attended, but a substantial portion is deleted because of the (b)(6) and (b)(7)(c) exemptions for unwarranted invasions of personal privacy. Since I already know who attended this meeting, no privacy interest is served by the withholding." I trust that upon examination of my request, you will conclude that the records I requested are not properly covered by exemption(s) [here repeat the exemptions which the agency's denial letter claimed applied to your request] of the amended FOIA, and that you will overrule the decision to withhold the information. [Use if an itemized inventory is not supplied originally] If you choose instead to continue to withhold some or all of the material which was denied in my initial request to your agency, I ask that you give me an index of such material, together with the justification for the denial of each item which is still withheld. As provided in the Act, I will expect to receive a reply to this administrative appeal letter within twenty working days. If you deny this appeal and do not adequately explain why the material withheld is properly exempt, I intend to initial a lawsuit to compel its disclosure. [You can say that you intend to sue, if that is your present inclination; you may still decide ultimately not to file suit.] Sincerely yours, name: ____________________________________________ address: ____________________________________________ ____________________________________________ signature: ___________________________________________ [Mark clearly on envelope: Attention: Freedom of Information Appeals] FBI ADDRESSES AND PHONE NUMBERS FBI Headquarters, J. Edgar Hoover Bldg, Washington, D.C., 20535, 202-324-5520 (FOI/PA Unit) Field Offices Albany, NY 12207, U.S. Post Office and Courthouse, 518-465-7551 Albuquerque, NM 87101, Federal Office Bldg., 505-247-1555 Alexandria, VA 22314, 300 N. Lee St., 703-683-2681 Anchorage, AK 99510, Federal bldg., 907-272-6414 Atlanta, GA 30303, 275 Peachtree St. NE, 404-521-3900 Baltimore, MD 21207, 7142 Ambassador Rd., 301-265-8080 Birmingham, AL 35203, Room 1400, 2121 Bldg. 205-252-7705 Boston, MA 02203, J.F. Kennedy Federal Office Bldg., 617-742-5533 Buffalo, NY 14202, 111 W. Huron St., 716-856-7800 Butte, MT 59701, U.S. Courthouse and Federal Bldg., 406-792-2304 Charlotte, NC 28202, Jefferson Standard Life Bldg., 704-372-5485 Chicago, IL 60604, Everett McKinley Dirksen Bldg., 312-431-1333 Cincinnati, OH 45202, 400 U.S. Post Office & Crthse Bldg., 513-421-4310 Cleveland, OH 44199, Federal Office Bldg., 216-522-1401 Columbia, SC 29201, 1529 Hampton St., 803-254-3011 Dallas TX 75201, 1810 Commerce St., 214-741-1851 Denver, CO 80202, Federal Office Bldg., 303-629-7171 Detroit, MI 48226, 477 Michigan Ave., 313-965-2323 El Paso, TX 79901, 202 U.S. Courthouse Bldg., 915-533-7451 Honolulu, HI 96850, 300 Ala Moana Blvd., 808-521-1411 Houston, TX 77002, 6015 Fed. Bldg and U.S.Courthouse, 713-224-1511 Indianapolis, IN 46202, 575 N. Pennsylvania St., 317-639-3301 Jackson, MS 39205, Unifirst Federal and Loan Bldg., 601-948-5000 Jacksonville, FL 32211, 7820 Arlington Expressway, 904-721-1211 Kansas City, MO 64106, 300 U.S. Courthouse Bldg., 816-221-6100 Knoxville, TN 37919, 1111 Northshore Dr., 615-588-8571 Las Vegas, NV 89101, Federal Office Bldg., 702-385-1281 Little Rock, AR 72201, 215 U.S Post Office Bldg., 501-372-7211 Los Angeles, CA 90024, 11000 Wilshire Blvd, 213-272-6161 Louisville, KY 40202, Federal Bldg., 502-583-3941 Memphis, TN 38103, Clifford Davis Federal bldg., 901-525-7373 Miami, FL 33137, 3801 Biscayne Blvd., 305-573-3333 Milwaukee, WI 53202, Federal Bldg and U.S. Courthouse, 414-276-4681 Minneapolis, MN 55401, 392 Federal Bldg., 612-339-7846 Mobile, AL 36602, Federal Bldg., 205-438-3675 Newark, NJ 07101, Gateway I, Market St., 201-622-5613 New Haven, CT 06510, 170 Orange St., 203-777-6311 New Orleans, LA 70113, 701 Loyola Ave., 504-522-4671 New York, NY 10007, 26 Federal Plaza, 212-553-2700 Norfolk, VA, 23502, 870 N. Military Hwy., 804-461-2121 Oklahoma City, OK 73118, 50 Penn Pl. NW, 405-842-7471 Omaha, NB 68102, 215 N. 17th St., 402-348-1210 Philadelphia, PA 19106, Federal Office Bldg., 215-629-0800 Phoenix, AZ 85004, 2721 N. central Ave., 602-279-5511 Pittsburgh, PA 15222, Federal Office Bldg., 412-471-2000 Portland, OR 97201, Crown Plaza Bldg., 503-224-4181 Richmond, VA 23220, 200 W. Grace St., 804-644-2531 Sacramento, CA 95825, Federal Bldg., 916-481-9110 St. Louis, MO 63103, 2704 Federal Bldg., 314-241-5357 Salt Lake City, UT 84138, Federal Bldg., 801-355-7521 San Diego, CA 92188, Federal Office Bldg., 619-231-1122 San Francisco, CA 94102, 450 Golden Gate Ave., 415-552-2155 San Juan, PR 00918 U.S. Courthouse and Fed. Bldg., 809-754-6000 Savannah, GA 31405, 5401 Paulson St., 912-354-9911 Seattle, WA 98174, 915 2nd Ave., 206-622-0460 Springfield, IL 62702, 535 W. Jefferson St., 217-522-9675 Tampa, FL 33602, Federal Office Bldg., 813-228-7661 Washington, DC 20535, 9th and Pennsylvania Ave. NW, 202-324-3000 FEDERAL AGENCIES (SELECTED ADDRESSES) Central Intelligence Agency Information and Privacy Coordinator Central Intelligence Agency Washington, D.C. 20505 202-351-5659 Civil Service Commission Appropriate Bureau (Bureau of Personnel Investigation, Bureau of Personnel Information Systems, etc.) Civil Service Commission 1900 E Street, N.W. Washington, D.C. 20415 202-632-4431 Commission on Civil Rights General Counsel, U.S. Commission on Civil Rights 1121 Vermont Ave., N.W. Room 600 Washington, D.C. 20415 202-254-6610 Consumer Product Safety Commission Office of the Secretary Consumer Product Safety Commission 1111 18th St., N.W. Washington, D.C. 20207 202-624-7700 Department of Defense/Dept. of Air Force Freedom of Information Manager Headquarters, USAF/DADF Washington, D.C. 20330-5025 202-697-3467 I'd suggest calling first to insure the correctness of the addresses. Cheers. Paul Ferguson | The future is now. Network Integrator | History will tell the tale; Centreville, Virginia USA | We must endure and struggle fergp@sytex.com | to shape it. Stop the Wiretap (Clipper/Capstone) Chip.